The Data Protection Act 1998 safeguards the processing of your information. You are allowed by law to see what is contained in your medical records under this Act.
Request for access to your health records should be in writing to your GP or Queenscourt’s Medical Director. When a request is sent to Queenscourt we must respond within 40 days and depending on the circumstances a charge may be made for this.
Queenscourt has a duty to keep medical records up to date and accurate. If you feel anything in your record is factually incorrect, you have the right to apply to have it amended in accordance with the guideline in the Act.
Electronic Health Records
Queenscourt uses electronic health records and holds very little information about you on paper.
The benefits of electronic records are:
Available to staff who need them to care for you - paper records can be physically lost and only be in one place at a time.
Improvements in completeness and accuracy, with more consistent recording of information
Can be shared between staff who are working together to provide your care.
Queenscourt Hospice wants to ensure that we can provide you with the best possible care that is safe and effective. During your treatment it is necessary to share your information with the health care professionals who are providing your treatment and care, and in some cases with other health care professionals from other organisations that are working with Queenscourt.
The information we keep falls into two categories:
- Demographic information
- Clinical information
What is demographic information?
- Your name (including the name you prefer to use)
- Your contact details (address/telephone/email)
- Details of the people involved in your care
- Carer’s details and next of kin
- Personal details (date of birth/gender/ethnic origin/religion or belief)
- Your NHS number
- Your GP practice
We take the security and confidentiality of your information very seriously and significant effort is put into ensuring any use of your information is as secure as it can be.
What is Clinical Information?
- Care provided by Queenscourt - details of your care plan and assessments
- Your medication and allergies
- Diagnosis and health conditions
- Your records may include other information you have told the clinician (eg about your family or work) but only if this is relevant to your care
How might we use your information?
The people caring for you use your information to provide treatment, check the quality of your care and help to make good decisions about your health. With your permission we can keep your relatives, carer and friends up to date with the progress of your treatment.
We also sometimes use your information more generally to:
- Check the quality of care we provide everyone eg. clinical audit
- Plan and manage the services we provide
- Carry out research
- Train health care professionals
- Inform and update the Care Quality Commission
When might we need to use identifiable information without asking your permission?
In very limited circumstances, the law allows your information to be used without asking for your permission in order to improve public health. We may (by law) be required to give out your information without asking permission, in these circumstances we will only provide the information needed. Wherever possible we will tell you.
For example we may need to:
- Report food poisoning cases to authorities
- Report some infectious diseases
- Inform an independent Mental Capacity Advocate in order to provide help where the patient is unable to consent due to lack of capacity
- Provide information to used in court
- Give help to the police to help detect or prevent a serious crime
What if you do not want your information to be shared?
Inform the health care professional or consultant you are seeing and make it clear that you do want your information to be shared. We will not disclose your information to third parties without your permission, unless there are exceptional circumstances such as the health and safety of others is at risk or if the law requires it.
Your consultant or health care professional will discuss with you the implications and any risk of not sharing your information and how this may affect your care.
To request this information in an audio format please get in touch by using our Contact Us page.